從企業管理者的'角度來說，高效率的商務會議能爲企業帶來更高的效益。但實際工作中很多人卻無法控制會議的節奏與進展，針對這一問題，今天小編爲大家帶來幾條小貼士，幫助各位商界精英來更有效地開展各項會議。
1. Outline your key meeting points with an agenda.
在議程中列出會議要點
An important part of conducting an effective business meeting is meeting planning. Have your key points written or typed out(寫出或打印出會議要點). You can also give the participants a copy of(一份) your agenda so that they will know what to expect and they can prepare for the meeting themselves.
In your agenda, you should state(陳述) your goal(目標) for the meeting. This should be the main end result(最終結果)you are aiming for, such as coming up with(想出)a new idea or discussing an important issue. Try to limit the amount of points on your agenda. You should cover the most important things in your meeting.
2. Follow the agenda when you conduct the meeting.
開展會議時遵循議程
Make sure to follow your meeting plan. If the meeting starts to go off course(走偏)or off topic(跑題), steer(引導)the meeting back to the topic at hand.
3. Start your meeting immediately.
按時開始會議
Once the meeting time arrives, start the meeting. This will help establish(確立) your role as the leader as well as utilize(利用)the time you have.
4. Set a time limit for your meeting.
制定一個時間限制
Meetings shouldn't run too long; 30 minutes or shorter is a good length(時間長度). Keeping the meeting short will ensure that you are more efficient and use the time wisely, and your participants will be more focused when they know the meeting is short. When your time limit has run out(用完), end your meeting. You can always cover other points in the next meeting.
5. Encourage the meeting participants to add feedback and input.
鼓勵參會者給出反饋、貢獻想法
Ask questions and let people at the meeting volunteer answers. Do not force participation(強迫參與), but gently encourage them to give input(貢獻自己的想法). If 1 person comments, guide the others by saying something like, "Well done. Does anyone else have something to contribute," or "Let's hear a suggestion from someone else."
Do not call upon(要求) those that rarely(很少) speak as this may make them feel uncomfortable. Encourage them indirectly(間接地) by saying, "I value the opinion of everyone here. Does anyone else want to add something?" and glance at(瞥一眼) the person you want to speak up. He may be encouraged to share his thoughts, and if he isn't, then he hasn't been embarrassed from being called upon.
6. Summarize the key points at the close of the meeting
結束時總結會議要點
Briefly go over(過一遍) what was discussed so that the participants will leave with it in their mind. Give out any assignments or instructions before closing, and end on time. Be sure to thank everyone for their attendance and participation.