第二部分寫作
第四章應用文寫作（小作文）
第二節題 型 分 析(下）
二、備忘錄
備忘錄是一種正式的專業文件。它結構清晰、閱讀方便、傳遞迅速，經常爲公司或團體用於各部門之間傳遞信息、提醒和督促對方做某事。大多數備忘錄的特點是簡明扼要，但它們同時也應具備優秀應用文的其他寫作原則：面向你的讀者，表達清楚且準確。
備忘錄通常提出請求或發佈人們對某個具體問題的`迅速反應。備忘錄簡潔短小，各部分題目雖然看上去有些唐突，但它們可以使讀者對事情有個大致瞭解並快速做出反應。
備忘錄有約定俗成的結構和格式，一般由五個部分組成：
To: 收文人
From: 發文人
Date: 日期
Subject: 事由，內容只需要用名詞或動名詞等少數幾個詞，甚至一個詞做簡略陳述。
Message: 正文，直入主題，列出最重要的信息或結論。
備忘錄的特點是不拘禮節，重視信息的準確、清楚。交代的事情應該簡明扼要，一段話說明一個意思。備忘錄一般不用簽名，也無需蓋章。另外，備忘錄中也可以稱呼語及結尾敬語。
模板句型
I have the honor to inform you that…
我很榮幸地通知您……
I would like to remind you that our office is in want of a new English typewriter.
我想提醒您一下，我們辦公室急需一部英文打字機。
I have several proposals for cutting down the cost.
關於降低成本我有幾個建議。
In response to your request for… I have to inform you that we can not approve it.
對於你……的請求，我不得不告訴你我們不能批准。
This is further to your memo dated June 6, 2007, in which you proposed that employees adopt the “punch in” system.
回覆你
2007年6月6日
關於員工實行打卡考勤制度的備忘錄。
The board of directors approved your proposal at the meeting last week.
董事會在上週的會議上通過了你的建議。
I believe these changes will decrease the product cost.
我相信這些改革會降低成本的。
Please let me know your response to these suggestions.
我想知道你對於這些建議的看法。
Please feel free to contact me if you need further information.
如果需要更多信息請隨時與我聯繫。
I highly appreciate your considerations to these proposals.
我期待你能考慮一下這些建議。
經典範文
Date: October 15, 2007
To: All students
From: Li Ming
Subject: Journalist Position Available for the Summer Semester
The student newspaper is currently looking for a journalist for the summer semester. Applicants should currently be studying at the university, and should preferably have at least two years writing experience.
The successful applicant will be expected to write two articles every week on happenings in the city and on campus. The position will commence at the end of May and will last through to the end of August. The salary for the position is negotiable and will be based on experience. If you are interested, please send your resume to the campus newspaper office.
練習
You are organizing an investigation about the decoration of the reading-room. Write a memo to be posted on the bulletin board inviting your fellow students to join. Your memo should ask for suggestions.
參考範文
Date: May 9, 2008
To: all students
From: Li Ming, Student Union
Subject: Reading room improvements
Reading room improvements are now being planned. We are interested in learning your preference for colors to be used in redecorating, furniture and equipment desired. Please take a few minutes to respond to this questionnaire.
Please feel free to make additional signed or unsigned comments at the bottom of this memo. Return your completed questionnaire before Friday.