範例一：
1、約定
Dear Mr/Ms,
Mr John Green, our General Manager, will be in Paris fromJune 2 to 7 and would like to come and see you, say, onJune 3 at 2.00 p.m. about the opening of a sample room se let us know if the time is convenient for you. Ifnot, what time you would suggest.
Yours faithfully
尊敬的先生/小姐,
我們的總經理約翰格林將於六月2日到7日在巴黎，有關在那開樣品房的事宜，他會於六月3日下午2：00點拜訪您。
請告知這個時間對您是否方便。如不方便，請建議具體時間。
您誠摯的
2、回信
Dear Mr/Ms,
Thank you for your letter informing us of Mr. Green’svisit during June 2-7. Unfortunately, Mr. Edwards, ourmanager, is now in Cairo and will not be back until thesecond half of June. He would, however, be pleased tosee Mr. Green any time after his look forward to hearing from you.
Yours faithfully